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Administrative costs

This text refers to the Online Steuererklärung 2022. You can find the version for the Steuererklärung 2025 at:
(2025): Administrative costs



What are income-related expenses in connection with the rental and leasing of a property?

You can deduct income-related expenses from your income from renting and leasing. Income-related expenses are expenditures incurred for the acquisition, securing, and maintenance of the property. These expenses are deducted from the rental income. A positive result, i.e., a profit, increases your total tax burden. A negative result leads to a tax saving.

A tax loss from renting and leasing, caused by high income-related expenses, can then be offset against other positive income. The decisive factor for entering income-related expenses in the tax return is the date of payment. When the expenses were incurred or when you received the invoice is generally irrelevant. You can also claim income-related expenses if the property is not yet rented out. However, there must be an intention to rent. If you do this, the tax office will initially recognise the costs but will only issue the tax assessment on a provisional basis. If you do not rent out the property, the tax office may revoke the deduction of income-related expenses.

(2022): What are income-related expenses in connection with the rental and leasing of a property?


Field help

Administrative costs

Total of all administrative costs that you have recorded so far.

For the determination of the total, the rounded up individual values are used.

Designation of the administrative costs

Here you can enter the current administrative costs incurred for the property maintenance.

Administrative costs may not be passed on to the tenants but can be recognised as income-related expenses.

Typical administrative costs include:

  • Administrative fees
  • Labour costs
  • Costs for self-administration
  • Telephone, postage, travel expenses
  • Costs for finding a suitable tenant
  • Compensation payments to tenants for vacating the flat
  • Account charges (rental account)
  • Costs for legal disputes arising from the tenancy agreement
  • Contributions to house and landowners associations
Total amount

Specify the amount of the expenses.

Typical administrative costs include:

  • Administrative fees
  • Labour costs
  • Costs for self-administration
  • Telephone, postage, travel expenses
  • Costs for finding a suitable tenant
  • Compensation payments to tenants for vacating the apartment
  • Account charges (rental account)
  • Costs for legal disputes arising from the tenancy agreement
  • Contributions to house and landowners associations

Finanztip

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Finanztip 10/2025

Macwelt

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Macwelt 03/2025

WirtschaftsWoche

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WirtschaftsWoche 04/2024

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